Resident Affairs Division

ページID：0001001 更新日：2023年12月27日更新印刷ページ表示

1．Procedure of Moving In and Out

1-1 Moving In

When moving in to Minokamo City, bring the Moving Out Certificate that the previous municipality issued at the Residents Affairs Division and submit a Moving In Notification.

1-2 Moving Into the Country

Your Residence Card (or similar card), passport, or an official document (Japanese translation is necessary if the documents are not in Japanese.) that indicates relationship to the householder such as original copy of birth certificate are necessary.

A proxy letter will be needed if someone other than the person moving in or someone from a different household does the procedure.

Moving In
Request	When	Procedure	Requirements
Moving In from Outside of Minokamo City	Entering the country Moving in Within 14 days of the moving date	Moving Out Notification	(1) Residence card (2) Official documents that indicates relationship with the householder such as original copy of birth certificate (with Japanese translation) (3) Proxy letter (If someone other than the person moving in or someone from a different household does the procedure) (4) My number or Notification card (5) Moving out certificate issued at the previous address
Moving in from Foreign Countries		Moving Out Notification	(1) Residence card (2) Passport (3) Official documents that indicate the relationship with the householder such as an original copy of birth certificate (with Japanese translation) (4) Proxy letter (If someone other than the person moving in or someone from different household does the procedure) (5) My number or Notification card
Change of Address（Moving within Minokamo City）		＊Notification of Change of Address	(1) Residence card (2) Proxy letter (If someone other than the person moving in or someone from a different household does the procedure) (3) My number or Notification card

1-3 Moving Out

Bring an identification card and submit a Moving Out Notification at the Residence Affairs Division 14 days before or after moving.

1-4 Moving Out of the Country

A proxy letter will be needed if someone other than the person moving in or someone from a different household does the procedure.

Moving Out
Request	When	Procedure	Requirements
Moving Out of Minokamo City	14 days before or after moving out	Moving Out Notification	(1) New address (2) Health insurance card (for those who are a member of National Health Insurance) (3) Certificate of Personal Seal Registration (if registered) (4) Proxy letter (If someone other than the person moving in or someone from different household does the procedure)
Returning Home or Going Overseas for several months or years.	14 days before or after moving out	Moving Out (Of the Country) Notification	(1) New address (2) Health insurance card (for those who are a member of National Health Insurance) (3) Certificate of Personal Seal Registration (if registered) (4) Proxy letter (If someone other than the person moving in or someone from a different household does the procedure) ※For questions regarding the period of time out of the country, please consult the Division. (5) My Number or Notification Card

2．Types of Procedures

2-1 Marriage Notification

When getting married, submit a Marriage Notification to the City Hall.

―Marriage between Foreign Nationalities

Confirm the procedures with the embassy or consulate of your country in Japan as procedures on marriage between foreign nationalities vary by countries. As for marriage procedures in the City Hall, confirm the necessary documents with the City Hall.

2-2 Divorce Notification

―Divorce between Foreign Nationalities

Consult the embassy or consulate of your country in Japan as divorce procedures vary by countries.

Marriages and Divorces
Request	When	Procedure	Requirements
Marriage Between a Foreign National and a Japanese	Any time	Marriage Notification	(1) Signature and seal of 2 adult witnesses (2) 1 copy of Kosekitouhon (Japanese) (3) Certificate of No Impediment to Marriage or alternative document (Foreigner) (4) Passport etc. (Documents that indicate nationality)※a marriage registration certificate can be issued after registration if necessary.
Divorce Between a Foreign National and a Japanese	〈Divorce by Agreement〉 Any time 〈Divorce by Mediation〉 Within 10 days of the conciliation being approved.	Divorce Notification	(1) Signature and seal of 2 adult witnesses(2)1 copy of Kosekitouhon (Japanese) (3) Passport (4) Residence card, Special Permanent Resident Certificate etc. (5) Confirmation certificates and certified copies of documentation of the mediation process, such as a mediation report, a court judgement or ruling, is necessary for Conciliation Divorce

2-3 Birth Notification

When a child is born in Japan the father or the mother must submit a Birth Notification to the Residents Affairs Division within 14 days after giving birth. (However, the signature of the mother is necessary if the parents are not married)

2-4 Death Notification

A Death Notification must be submitted within 7 days of a death. (Fines may be charged and a Letter of Reason is necessary if late.)

Births and Deaths
Request	When	Procedure	Requirements
When a Child is Born	Within 14 days of the date of birth	Birth Notification	(1) Personal seal of the notifier (2) Birth Certificate (3) Mother and Child Health Handbook ※Signature of the mother is needed if the parents are not married
When a Foreign National dies in Japan	Within 7 days of death ※Fines may be charged and a Letter of Reason will be necessary if late	Death Notification	(1) Personal seal of the notifier (2) A Document that shows the relationship between the notifier and the bereaved (3) Death Certificate or Stillborn Certificate from the attending doctor on the other side of the notification

2-5 Personal Seal Registration

This registration is required to receive a Seal Certificate used when borrowing money from a bank and other procedures.

A seal written in the alphabet (romaji) that reflects the applicant’s name is permitted.
If the seal is written in kanji or katakana etc. that is different from the person’s legal name, two documents (an Employment Certificate, Salary Statement, Employee ID, Insurance Card, Patient Registration Card etc.) that shows the alias※ is necessary.

※An alias is a name different from the real name used in everyday life.

Personal Seal Registration
Request	When	Procedure	Requirements
Registering Personal Seal （Minokamo Shimin Card）	Any time	Personal Seal Registration	Identification Card with photo (Residence Card or Special Permanent Residence Certificate, Driver’s License) The Personal Seal to be registered *When the name is registered in kanji* or katakana, a personal seal with one of the following:** First name and surname written in kanji or katakana Surname written in kanjior katakana First Name written in kanji or katakana When the name is registered in the alphabet, a personal seal with one of the following written in the alphabet: Last Name First Name Middle Name When the alias is registered A Personal Seal with the alias
Car Registration, Bank Borrowing, etc.	Any time	Personal Seal Registration Certificate	Machine Issuance (1) Minokamo Shimin Card (2) PIN Requesting at the counter (1) Minokamo Shimin Card (2) Residence Card

2-6 My Number

(1) Notification Card

A Notification Card is a paper card that shows person’s name, address, birthdate, gender, and “my number” (a 12-digit number). It will be sent to the resident’s address by registered mail.

Bring the Notification Card at the Residents Affairs Division if there are changes in the contents of the card such as change of address etc.

The Notification Card has no expiration date but procedure of re-issuance is necessary if the card has been lost (a fee applies).

(2) My Number Card

A My Number card is an IC chip card that shows a person’s name, address, birthdate, gender, and photo on the front; and indicates a person’s My Number (individual number) and other information on the back. The initial card issuance is free. Please update your My Number Card when there is a change in the visa validity period.

Aside from being used as a document to prove a person’s identity or “my number”, it may also be used for various purposes such as to file income tax returns via the National Tax Electronic Filing and Payment System (eTax) using the IC chip that’s embedded in the card. Please keep it in a safe place.

Please bring the My Number Card to the Resident Affairs Division for any changes in the registered contents such as address change, etc.

Application and Issuance of My Number Card

Please affix your photo to the My Number Card Issuance Application Form, use the enclosed envelope, and send it by mail.

Minokamo City will send an “Issuance Guide Notification Letter” by post once the My Number Card is ready to be issued. Contact the Resident Affairs Division and inform them of the appointment number that’s highlighted in pink within the letter. On the appointed day, please go to the Resident Affairs Division and bring the Issuance Guide Notification Letter, My Number Notification Card, Residence Card, and other proof of identification.